File
File
The "File" function is used to view and manage shared files in Automation Worker. Files can be created, updated, and deleted by multiple workers and users to enable file sharing across different business processes. Within the file function, you can create different folders to categorize files, and set operational permissions for each folder.
Each Automation Commander tenant by default has a root folder named after the tenant. The default permission manager for this folder is the tenant administrator. If you do not have access to the file function, please contact your system administrator.
File Permission Description
Each folder in the file function has permission controls, allowing you to set a member or a department as the "Manager," "Editor," or "Viewer" of a folder. The roles are described as follows:
| Object | Operation | Manager | Editor | Viewer |
|---|---|---|---|---|
| Folder | Add collaborator | √ | - | - |
| Folder | Add subfolder | √ | - | - |
| Folder | Delete | √ | - | - |
| Folder | Edit | √ | - | - |
| Folder | View | √ | √ | √ |
| Folder | Copy link | √ | √ | √ |
| File | Upload file | √ | √ | - |
| File | Delete file | √ | √ | - |
| File | View file | √ | √ | √ |
| File | Download file | √ | √ | √ |
The file function has a unique "permission inheritance" mechanism, where subfolders inherit the permissions of their parent folder. This means that if a user has operational permissions for a folder, they will also have the same permissions for all subfolders under the folder, and inherited permissions cannot be removed. Furthermore, if a user already has inherited permissions for a folder, you can still assign additional permissions to them. In this case, the system will determine the user's final permissions according to the hierarchy: "Manager" > "Editor" > "Viewer." For example, if a user is an "Editor" in folder A, they will inherit "Editor" permissions in subfolder B under folder A, but you can still assign them as the "Manager" of subfolder B. In this scenario, the user will ultimately become the "Manager" of folder B.
Folder Operations
Folders are displayed on the left side in a tree structure, allowing you to perform operations within this directory.
View Folders
Click on any folder in the folder directory to display the folder's information and list all files within the folder on the right side.
Note: Folders have permission controls. If you do not have permissions for a folder, you cannot operate on the folder or the files within it. If you have operational permissions for a folder, you can view its parent folders in the folder list, regardless of whether you have permissions for those parent folders.
Search Folders
Use the search box above the folder list to input keywords and search for folders. The search function supports partial keyword matching.
Edit
You can modify folder information.
Note: Changing a folder's name will alter its path, which may cause errors for processes or tasks relying on the folder. Please proceed with caution!
Add Folder
Click "Add Subfolder" on the root folder's name in the "Folder" list. After entering the folder name, you can add a subfolder.
Click the operation menu under a non-root folder name, select "Add Subfolder," and enter the folder name to create a subfolder within that folder.
Upload File
Click "Upload File" to select a local file and upload it to the current folder. Currently, all file formats except .exe are supported.
Manage Collaborators
Click "Manage Collaborators" to view and edit collaborators for the folder. Collaborators are displayed in two lists:
- The "Folder Permissions" list shows permissions specifically set for the current folder.
- The "Inherited Permissions" list shows permissions inherited from the parent folder.
In the "Folder Permissions" menu, you can remove members/departments by selecting them and clicking "Remove." You can also modify their permissions by using the dropdown menu under their roles.
In the "Inherited Permissions" menu, as these permissions are inherited, no edits can be made.
Click "Add Collaborator" in the collaborator management menu to add new collaborators to the current folder. In the "Add Collaborator" menu, select the members/departments to assign permissions to, specify their roles, and click "Add" to complete the process.
Copy File Path
Click "Copy File Path" to automatically copy the current folder's path to the clipboard. This path can be used in Automation Creator for commands relating to Automation Commander files.
Delete
You can delete the folder by entering its name in the confirmation dialog that appears after clicking "Delete." Before deleting a folder, you must delete all its subfolders and files.
Folder Operations
Download
Click "Operations" to download the corresponding file. You must have permissions for the folder to perform download operations.
Delete
Click "Delete" to remove the corresponding file. The system will prompt you for confirmation before deletion.
Search
Below the folder name, you can search for files by file name. Searches are limited to the current folder and support partial keyword matching.